Effective Date: 01/08/2025
Introduction
PolJob.co.uk (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website (“Website”) and related online services.
1. Information We Collect
We may collect and process the following categories of personal data:
- Identity Information: Name, username, date of birth.
- Contact Information: Email address, telephone number, postal address.
- Professional Information: CV/resume, employment history, education, references, job preferences.
- Financial Information: Payment details for employer services.
- Technical Information: IP address, browser type, device information, login data.
- Usage Information: Pages visited, interactions with features.
- Marketing Preferences: Your communication preferences.
- Special Category Data: We do not actively request special category data. However, users may voluntarily include such information in CVs or applications. Where this occurs, it is processed only with explicit consent and solely for recruitment-related purposes.
2. How We Collect Your Data
We collect personal data through:
- Account registration and job applications
- Subscription to alerts or newsletters
- Website usage (cookies and analytics)
- Direct communications (email, forms)
- Employers when you apply for jobs
3. Lawful Basis for Processing
We process personal data under the following lawful bases (UK GDPR Article 6):
- Performance of a contract – providing job board services
- Legal obligation – compliance with UK law
- Consent – marketing communications and profile storage
- Legitimate interests – improving services, fraud prevention, platform security
Special category data is processed only under UK GDPR Article 9 with explicit consent or where legally permitted.
4. Children’s Data
PolJob services are not intended for individuals under 18. We do not knowingly collect data from minors.
5. Use of Your Information
We use your data to:
- Facilitate job applications
- Provide and improve services
- Communicate with users
- Process payments
- Send job alerts and marketing (with consent)
- Prevent fraud and abuse
6. Automated Decision-Making and Profiling
We may use automated tools to suggest job opportunities based on your profile.
These processes do not produce legal or similarly significant effects.
You may request human review or object at any time.
7. Sharing Your Data
We may share your data with:
- Employers when you apply for jobs
- Trusted service providers (hosting, payments, analytics)
- Professional advisors where legally required
We do not sell personal data.
8. International Transfers
Where data is transferred outside the UK, we apply appropriate safeguards in accordance with UK GDPR.
9. Data Security
We use appropriate technical and organisational measures to protect personal data.
10. Data Retention
- Job application data: 12 months from last interaction
- Account data: until account deletion
- Financial records: 6 years (legal obligation)
Data is securely deleted or anonymised after retention periods.
11. Your Rights
You have the right to access, rectify, erase, restrict, object, and request portability of your data.
Requests can be made to info@poljob.co.uk.
You may also complain to the ICO: https://ico.org.uk
12. Cookies
We use cookies for functionality and analytics.
13. Third-Party Links
We are not responsible for third-party privacy practices.
14. Changes
We may update this policy. The latest version will always be published with an updated effective date.
15. Contact
PolJob.co.uk is operated by ICR PARTNERS LTD
Registered address:
128 City Road, London, EC1V 2NX
Email: info@poljob.co.uk
Regulator:
Information Commissioner’s Office (ICO)
https://ico.org.uk
